Paperless. Legally binding. Fully automated.
The secret to eliminating paperwork on tour day
CaptainBook is the difference between clipboard chaos and a fully signed, stress-free operation
Without CaptainBook
Printing waivers, chasing signatures at the dock, and losing forms
to wind, water and clutter.
Paying for a separate waiver tool like Wherewolf or Smartwaiver on top of your booking software, and still dealing with sync issues.
Guests arrive and spend 10 minutes filling out paperwork instead of enjoying the experience.
No way to verify who signed what, or to find a specific waiver months later when you actually need it.
With CaptainBook
Waivers are built into your booking system. No extra subscriptions, no third-party tools, no sync headaches.
Customers sign digitally before they arrive. Zero paperwork on tour day.
Waivers are pre-filled with booking details, so signing takes seconds, not minutes.
Every signed copy is encrypted, timestamped, and stored with full legal compliance. Download any agreement instantly.
Use the exact liability waiver, consent form, or rental agreement you already have. Upload your PDF, drag signature and text fields wherever you need them, and your document is ready. Your layout, your wording, your branding. CaptainBook just makes it signable.
Place dynamic fields anywhere on your document. Customer name, email, booking date, answers to custom questions: CaptainBook fills them in automatically from the booking data. Customers only need to draw their signature. No retyping, no errors, no friction.
Every signed waiver is stored securely with full audit trail: signatory name, IP address, location, and timestamp. Search and download any agreement instantly from your dashboard. Signed documents cannot be deleted, so your legal records stay intact. Built for compliance, designed for peace of mind.
Not every activity needs the same waiver setup. For a family kayak rental, one person signs and the whole booking is covered. For a group dive where each participant needs individual consent, every guest gets their own signing link. You choose the right mode for each activity, and CaptainBook handles the rest.
Stop Duct-Taping Tools Together
Most operators end up stacking a standalone waiver system like Wherewolf, Smartwaiver, or WaiverSign on top of their booking software. That means another monthly bill, another login, another dashboard to manage, and integration work just to connect the two systems together.
It adds up fast. Wherewolf starts at $50/month. Smartwaiver charges $19.95/month and scales with volume. And none of them talk to your booking system out of the box. You need to set up integrations, troubleshoot when they break, and train your team on yet another platform.
Worse, your guest data ends up split across two systems. Waiver info lives in one place, booking details in another. When you need to pull up a signed agreement six months later, you are digging through two dashboards instead of one.
CaptainBook does it differently. Waivers are built directly into your booking flow. No extra subscription. No integration headaches. No fragmented data. Your guests sign before they show up, and the completed PDF is stored right alongside the booking record.
One system. One login. One bill. Everything your operation needs in one place, instead of duct-taping three tools together and hoping they stay in sync.
Stop paying for a problem your booking system should already solve.
